CEO-Vision noted that a digital workplace tool must essentially be "Document Centric"; this means that collaborative and share functions must be designed around a DMS core but not in parallel.
This observation is the basis of the GoFAST concept!
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This comparison focuses mainly on the differences in terms of collaborative and universal document management.
GoFAST does not include email / calendar capabilities, these elements cannot be compared. However, to solve these additional issues, we are working with our partner BlueMind, an alternative Open Source collaborative messaging solution to Exchange / Outlook.
| FUNCTIONS | MS-SharePoint | GoFAST |
|---|---|---|
| Content Access rights related to collaborative spaces and not to the author | ✓ | ✓ |
| Unlimited subsites ("Sites") with automatic inheritance of rights | x | ✓ |
| Standardized typology for Collaborative Spaces (for example: to separate "Group" spaces dedicated to cross-functional projects, "Organizations" spaces dedicated to Departments / Services) | x | ✓ |
| Sharing of a document between several spaces | x | ✓ |
| Advanced Web file explorer | x | ✓ |
| Publication (creates a PDF version of a given version of the working doc) | x | ✓ |
| Advanced search engine | x | ✓ |
| Non-intrusive comments and annotations to the document with notification | x | ✓ |
| Link sharing with audit trail and read notification | x | ✓ |
| Activity summary by email with configurable frequency | x | ✓ |
| Management of advanced templates (contextual to spaces,…) | x | ✓ |
| Management of multilingual documents | x | ✓ |
| Management of Documents deadlines | x | ✓ |
| Category Management ("Invoice", "Mail", "Contract", etc.) | x | ✓ |
| Tagging (additional to full-text indexing) | x | ✓ |
| Links between documents (and other content: external web pages, etc.) | x | ✓ |
| Online editing of non-Office documents (e.g.: editing a PDF online with your pc application and saving it directly to GoFAST) | x | ✓ |
| Online editing with MS-Office alternarive PC applications (LibreOffice, WPS, soon OnlyOffice...) | x | ✓ |
| Simultaneous editing in a multiple browser in docx / xlsx / pptx format | ✓ | ✓ |
| Simultaneous editing in a browser with review mode | x | ✓ |
| PaDES / XaDES e-signature (with its PDF application and the "edit online" function) or server side (optional) | x | ✓ |
| Management of Kanban type task | ADD-IN | ✓ |
| Simple and advanced workflows (ability to model the process and the forms related to the tasks) | x | ✓ |
| Retention Period Management (pre-archiving) | x | ✓ |
| Contents destruction following accounts termination | ? | x |
| Simple and transferable administration to "business" managers, facilitating GDPR compliance | x | ✓ |
| TECHNOLOGICAL STANDARD | MS-SharePoint | GoFAST |
|---|---|---|
| Real interoperable Workflow, BPMN standard | x | ✓ |
| WebDAV standard interoperability | ✓ | ✓ |
| Interoperable Standard CMIS 1.1 (allows standardized access to DMS by other components, e.g.: ERP, etc.) | x | ✓ |
| INDEPENDENCE FROM GAFAM AND DATA CONTROL | MS-SharePoint | GoFAST |
|---|---|---|
| OnPremise or Colocation (”Cloud Act free”) | x | ✓ |
| Optional Sovereign SaaS* (”Cloud Act free”) | x | ✓ |
| European Company | x | ✓ |
| Open Source | x | ✓ |
| Reversibility | ? | ✓ |
| Availability | ? | > 99.9% |
*Datacenter in France/Europe owned/operated by a French/European company without American activity (Cloud Act); The "Cloud Act" is a law which was passed in 2018 by the U.S Congress which authorizes the U.S Dept. of Justice to intercept and / or request data from US companies overseas datacenters (i.e in Europe) in the case of serious crime.
**Creation of channels in a Team.